Before you register for Ark Conferences, it’s important to understand our registration policies detailed below. Submission of your conference registration acknowledges acceptance of these terms and provisions of registration.
Cancellations will only be considered when received in writing by email. Written cancellations received by ConferenceArk before 45 days of the conference will be assessed a $245 processing fee. Written cancellations of cancellation received below 45 days of the conference, not eligible for refund.
All requests for cancellations, refunds, and transfers should be emailed to:
Registrants who do not show up for the conference and do not contact ConferenceArk (via email correspondence as listed above) prior to the end of the show automatically forfeit all registration fees paid unless your inability to contact us was due to a verifiable emergency medical issue that occurred within 1 one week prior to the start of the conference. In this instance the postmarked deadline to receive your request for a partial refund is June 24, 2019. Regretfully, no considerations can be made after this date.
REPLACEMENT/TRANSFER: If you are unable to attend for any reason, you can transfer your registration to another person without penalty. Simply email a copy of your confirmation letter with a cover letter stating your request along with a completed registration form from the person replacing you to:
Individual registration forms received at the EARLY BIRD or STANDARD rate without FULL PAYMENT will not qualify for the discounted rate and will be assessed the current rate at the time full payment is received. Registration forms received without any payment will not be processed.
Bring a Group and save big! Groups of 3 or more paying and submitting registration forms together will EACH save $100! Carefully read the restrictions below.
Group Discount Restrictions:
ConferenceArk will offer a guest pass designed to provide attendees’ guests access to the CONFERENCE. A Guest Pass can only be purchased at ONSITE registration by an individual who is registered as a FULL CONFERENCE attendee. The cost is $200.
Guest Passes do not include conference materials nor do they provide access to ConferenceArk’s educational sessions.
Guest Passes are not available to exhibitor registrants or exhibitor attendee registrants.
If you live close to the venue area and can only attend for a day , take advantage of our one-day rate — it’s a true CE bargain with fees starting at $349!
Your confirmation letter will be mailed within 15 working days of receipt of registration form and payment. If you do not receive a confirmation after 30 days, please email your request to contact@ConferenceArk.com
Online registrations will receive an email confirmation upon successful completion of registration. If you register online and do not submit payment or do not receive a confirmation email within 5-10 minutes, your conference registration may not have been completed correctly. Please call +44 2033896940 for assistance.
Conference attendees are reminded that it is important to wear your badge at all times. This allows you uncomplicated access to conference events.
To make the conference experience an enjoyable event for all attendees, please keep the following in mind:
As a courtesy to speakers and other attendees, please refrain from the use of pagers or cell phones during presentations. Please also keep in mind that conference participants are there to learn. In consideration of all attendees we ask that you please turn your pager or cell phone to vibrate or off while in meetings.
In order to accommodate environmental sensitivities of some of our attendees, if at all possible, please do not wear scented products while attending the conference, especially the sessions.
To maintain and demonstrate professionalism within our industry, conference attire is business casual. Since it is difficult to adjust meeting room temperatures to suit individual preferences, please bring a sweater/jacket or wear layered clothing to ensure your comfort.
By submitting your email address during the conference registration process, either online or by submitting with your mailed or faxed registration form, you agree that ConferenceArk and its conference partners may send you case management and/or conference related information. A valid email address is required for all registrations. All conference correspondence will be made through e-mail or cell phone message. A valid e-mail address and cell phone number are required. Your information will only be used by ConferenceArk and its agents as needed to communicate conference-related information and notifications. Data and text charges may apply.
By submitting your mailing address during the conference registration process, either online or by submitting with your mailed or faxed registration form, you agree that ConferenceArk and its conference partners may send you a one-time mailing of case management and/or conference related information regarding their participation at the Annual Conference. Due to the large amount of support given by exhibitors and sponsors to subsidize the conference and make it possible to bring our members and attendees the latest and most valuable educational information, your cooperation and support is appreciated!
Any photos or videography taken at the conference by ConferenceArk (or agent of ConferenceArk or exhibitors) may be used in future conference collateral, appearing either in printed documents, video productions, on social media sites, on the mobile app, or on the ConferenceArk website. We appreciate your consent to use these photos for the purpose of sharing and promoting the conference and to allow exhibitors to do so as well. Submission of your conference registration form to ConferenceArk acknowledges acceptance of these terms and provisions of registration.
For the comfort and health of all attendees, ConferenceArk’s Annual Conference is a smoke-free event. You may only smoke in areas which have been designated as smoking areas by the Conference Venue.
Sessions, events, and exhibits can only be attended by REGISTERED ATTENDEES. NO ONE UNDER THE AGE OF 16 WILL BE ALLOWED INTO THE CONFERENCE HALL. If you bring a child to the conference, please ask the hotel concierge for a list of local companies that offer child care.
Attendees are not permitted to distribute materials or to otherwise market themselves or their business on the exhibit floor, in the conference session rooms, in break areas, or in or around the exhibit area unless such attendees are registered as exhibitors and in this instance must limit their marketing activities to within the confines of their booth.
The organizers of ConferenceArk’s Conference expressly disclaim liability for acts or omissions of the organizers and for third parties including facilities suppliers and exhibitors in conjunction with the event or for the safety of any attendee while in transit to or from this event. The organizers of this event shall not be liable for any delays or failure in performance or interruption of services resulting directly or indirectly from any cause or circumstance beyond the reasonable control of the organizers including but not limited to, acts of God, war, terrorism, failure of transportation, weather, accidents, fires, electrical failures, strikes, labor disputes, postal delays, explosions, and government orders or regulations.
The organizers reserve the right to cancel this function without liability. Attendees who purchased nonrefundable airline tickets do so at their own risk. The total amount of any and all liability of the organizers will be limited to a refund of the attendance fee.
ConferenceArk expressly disclaims any liability arising out of attendee’s consumption of alcoholic beverages in conjunction with ConferenceArk’s Conference. Recognizing the nature of receptions and the potential for alcohol abuse at conferences, ConferenceArk-sponsored events will also offer non-alcoholic drinks. Persons under the age of 21 will be denied alcoholic beverages. Conference participants are responsible for their own well being. The organizers expressly disclaim liability for any acts or omissions of attendees resulting from excessive drinking, recklessness or negligence on the part of any conference participant(s).
You also agree not to allow any other individual to participate in your place either at the conference, during the registration process, or any other conference-related activity including acceptance of these terms of registration.
Attendees/Exhibitors at the 2019 Annual Conference agree to indemnify, defend, and hold harmless ConferenceArk, its officers, directors and agents, against all claims arising out of actions or omissions of Attendee/ Exhibitor at or in connection with the 2019 Annual Conference except for ConferenceArk’s own gross negligence or willful misconduct. ConferenceArk agrees that it will indemnify and hold harmless Attendee/Exhibitor against all claims arising out of the acts or omissions of ConferenceArk, its officers, directors and agents in connection with the 2019 Annual Conference except for Attendee’s/Exhibitor’s own gross negligence or willful misconduct.
ConferenceArk reserves the right to substitute an equally qualified speaker in case of an emergency or cancellation. ConferenceArk has no duty of due diligence with respect to presenters, exhibitors, or sponsors, and makes no endorsements of any presentation or product. The views, opinions, and presentations of speakers at ConferenceArk’s Conference may not reflect those of ConferenceArk.
Your conference registration form acknowledges acceptance of these terms and provisions of registration.